Information about the PhD programme at CQT
1. Thesis Advisory Committee (TAC)
2. Qualifying Exam 1- Comprehensive Exam
3. Qualifying Exam 2- Oral Presentation
4. Coursework requirements
6. Leave Applications
7. Submitting Claims
8. Insurance/Medical Scheme for students
9. Some important points regarding Thesis preparation
10. CQT PhD Contacts
11. Links to all downloadable forms and guidelines
firstname.lastname@example.org of the format and syllabus covered before the exam. After completion of the individual Comprehensive Exam, the TAC submits a report and a pass/fail recommendation. If the student fails, (s)he is given a second chance within three months.
Passing the Comprehensive Exam is a pre-condition for the Oral Presentation.
– the project has enough substance for a PhD thesis, and
– the student has the background and skills necessary to conduct the project.
Each student must clear the Oral Presentation within twelve months after arriving at CQT; if the student fails on the first attempt, she/he gets a second chance within six months.
A successful Oral Presentation completes the Qualifying Exam, and then the scholarship is revised to the full monthly amount.
The Academic Committee can grant permission to take one or two modules outside the department of the student's major at the 3000 or 4000 level. As a rule, the first lower-level module will be permitted upon the supervisor's request; permission for a second lower-level module, however, will be given only in exceptional cases.
Students who have taken similar graduate-level modules elsewhere before arriving at CQT, or have taken 5000-level modules as undergraduates at NUS, may get up to three such modules exempted. A request for an exemption must document the case by submitting, at least, the following:
- the published syllabus of the module,
- a statement by the lecturer (usually by email) about the material actually covered,
- a statement of the lecturer that the student in question took the module successfully.
An exempted module counts toward the MC, but does not enter the calculation of the CAP.
For successful completion of the programme, the student must
- meet Coursework requirements;
- pass the Qualifying Examinations;
- have her/his PhD thesis accepted and pass the oral defence.
The prevailing requirements for continuation of candidature shall apply. For continuation of the PhD candidature, the student’s TAC must recommend continuation, and the student’s CAP should not fall below 3.3 for 2 consecutive semesters; or CAP should not fall below 3.8 for 3 consecutive semesters. A student who does not meet the requirements will have his/her candidature terminated. An appropriate warning will be issued when the CAP is below 3.8.
Students can send an email to the supervisor and cc email@example.com to request for holiday leave approval.
Students can send an email to the supervisor and cc firstname.lastname@example.org to request for conference leave indicating the conference title, date, venue and funding required for the trip.
- For one-off allowance of up to S$1,500 towards airfare for travel to Singapore;
- one-off allowance of S$1,000 towards the purchase of a computer; and
- allowance for books and software of up to S$1,000 for the period of candidature;
Students can pass the official receipts of the purchase to the CQT PhD Administrator at CQT Admin Office S15-03-18. They will arrange the reimbursement.
CQT PhD Travel Allowance
Each student has an academic travel allowance of up to S$10,000 for the period of candidature, subject to approval. Students should send an email to their supervisor and cc email@example.com to request approval for the academic travel request and travel support indicating the conference title, period and if (Airfare, Train tickets, Accommodation, Registration fees) are required. For flight purchase, CQT would need to purchase from NUS appointed travel agent- PriceBreaker or get a quotation from them. Staff/student can only purchase flights directly from airline website if PriceBreaker quotation is higher. Students can contact the CQT PhD administrator for assistance to purchase air-tickets.
CQT PhD Student Subsistence Guidelines: http://cqtphd.nus.edu.sg/subguideline.pdf
Details of the medical scheme and how to go about the claims for other clinics/specialists are below.
More details of the insurance/medical scheme can be found at http://www.nus.edu.sg/uhc/services/billing-insurance/insurance-matters.html ( click on Full-Time Graduate & Non-Graduating Students (Local & International)
Students can have look at the coverage of the NUS graduate student insurance/medical scheme and consider if they would like to purchase their own personal health insurance to have more coverage.
Some insurance companies listed for references: AXA, Great Eastern, Aviva.
We strongly recommend student to purchase travel insurance if he/she plans for vacation leave during academic trip. As the insurance coverage only covers the academic leave period and not during vacation. Read more here: http://www.nus.edu.sg/finance/TravelInsurance.html
When the thesis is being finalized for submission, the TAC will nominate 3 internal and 3 external examiners, usually on the initiative of the main supervisor. The supervisor, or another member of the TAC, will contact the nominated examiners to ensure that they are ready to examine the thesis if selected. Among others, the following criteria apply to acceptable examiners:
– They must be internationally-recognized scientists in the field identified by the usual criteria (research output, citations, etc).
– They must not be related to the student or the supervisor in any way; in particular this excludes all family members, co-authors, the supervisor's former PhD students, and the supervisor's supervisor. BGS also prefers not to choose examiners who received their higher degree from the same department as the supervisor.
A member of the TAC can be nominated if she/he was not actively involved in the supervision of the student.
You can download the form with instructions for nominating the examiners here
The Academic Committee will select the actual three examiners of the thesis, including at least one CQT PI and one external examiner. The Academic Committee can choose additional examiners (to ensure expertise on all parts of the thesis, for example). The Academic Committee will inform the TAC the list of selected examiners.
After the thesis is submitted, the examiners will be asked to assess it and submit their reports within two months. Each report consist of a confidential part (with the examiner's name and general recommendation) and an report.
The assessment forms are Thesis Assessment Form and Thesis Assessment Form
Note that the examiners are asked to rate the thesis as excellent, very good, good, fair or poor – but there is no actually grade for thesis, other than pass/fail.
Following a positive assessment by the examiners, the Oral Defense of the thesis will be scheduled as early as possible. The Defense is chaired by the chairperson of the TAC or, if unavailable, by a nominee of the Academic Committee. Usually, the examiners who assessed the thesis will also conduct the examination during the Defense. The student will receive copies of the anonymous reports before the Defense.
The Defense begins with a public 40 minutes talk by the student about her/his PhD project, which is followed by a nonpublic examination. The student's supervisor can attend the examination as a silent observer.
The Defense concludes with a pass/fail judgment by the examiners and recommendations for amendments of the thesis.
A sample exam report form for the Oral Defense.
You may refer to the page: http://www.nus.edu.sg/registrar/administrative-policies/acceptance-record.html for the acceptance record you accepted at the point of admission to NUS. It includes points on NUS Student Data Protection Policy, NUS Code of Student Conduct, NUS Acceptable Use Policy for IT Resources, NUS Intellectual Property Policy, NUS Do-Not-Call Policy and NUS Student Confidentiality Agreement.
Lim Siew Hoon @ +65 65168550 or Evon Tan @ +65 65167019 or Chan Chui Theng @ +65 65168457
Email: firstname.lastname@example.org | Office: S15-03-05
CQT PhD Academic Committee
Englert Berthold-Georg, CQT PI | Email: email@example.com (Chairperson)
Christian Kurtsiefer, CQT PI | Email: firstname.lastname@example.org
Rahul Jain, CQT PI | Email: email@example.com
Valerio Scarani, CQT PI | Email: firstname.lastname@example.org
Lu Yixin, Faculty of Science | Email: email@example.com
Gong Jiangbin, Dept of Physics | Email: firstname.lastname@example.org
CQT Students' Welfare and Wellness
Life for PhD students can be challenging and exciting.
If you have any suggestions or issues regarding student welfare and wellness or you simply wish to speak to someone, you may contact our students' welfare officers: Kuldip or Chui Theng.